An EU declaration of conformity (DoC) is a signed statement, made under the manufacturer's sole responsibility, that a product meets all the EU legislation that applies to it. It is drawn up before the CE marking is affixed, and it is one of the first documents an importer, retailer or market surveillance authority asks for.
The template below follows the model structure in Annex III of Decision 768/2008/EC, which most EU product laws use. Copy it, replace the [bracketed] variables, and check your product law for any extra items it requires.
The EU declaration of conformity template
EU Declaration of Conformity
Product ([Product, type, batch or serial number]): [Product name and model]
Name and address of the manufacturer and, where applicable, of its authorized representative: [Manufacturer name, address]
[Authorized representative name, address]This declaration of conformity is issued under the sole responsibility of the manufacturer.
Object of the declaration (identification of the product allowing traceability; it may include a color image of sufficient clarity where necessary for the identification of the product): [Description, model, type, batch or serial number]
The object of the declaration described above is in conformity with the relevant Union harmonisation legislation: [List of laws, for example Directive 2014/35/EU, Directive 2014/30/EU, Directive 2011/65/EU]
References to the relevant harmonised standards used or references to the other technical specifications in relation to which conformity is declared: [Standard number, version and date]
Where applicable, the notified body [Name, number] performed [Description of intervention] and issued the certificate: [Certificate number]
Additional information: [Additional information, for example accessories, software versions or a link to the technical documentation]
Signed for and on behalf of: [Manufacturer name]
[Place and date of issue]
[Name, function]
[Signature]
Keep the legal phrases in items 3 and 5 as they are. They come from the model text and reviewers look for them. Delete item 7 if no notified body was involved, or write "Not applicable".
Common EU laws on a declaration
List only the laws that apply to your product. These are the ones we see most often.
| Product type | EU law to list |
|---|---|
| Electrical equipment | Low Voltage Directive 2014/35/EU |
| Electrical equipment | EMC Directive 2014/30/EU |
| Radio and wireless products | Radio Equipment Directive 2014/53/EU |
| Electrical and electronic equipment | RoHS Directive 2011/65/EU |
| Machinery | Machinery Directive 2006/42/EC |
| Machinery from 14 January 2027 | Machinery Regulation (EU) 2023/1230 |
| Toys | Toy Safety Directive 2009/48/EC |
| Toys (replacing the Directive) | Regulation (EU) 2025/2509 |
| Batteries | Battery Regulation (EU) 2023/1542 |
Each product law can add its own required items to the declaration, so read the declaration article of every law you list. The CE marking page explains how these laws fit together.
Filling it in: tips
- List only the laws that apply. Naming a law that does not cover your product is as much a mistake as leaving one out.
- Cite standards with their date or version. "EN 62368-1" is not enough; add the edition or year you tested against.
- One declaration can cover several laws. A single DoC for the product, listing every law in item 5, is allowed and usually easier to maintain.
- Translate it into the language or languages required by the member state where the product is sold.
- Keep it with the technical documentation, so the test reports behind each standard are one step away.
- Update it when the standards, the legislation or the product change, and keep each version with its date.
- Keep it for 10 years after the product is placed on the market, unless the product law sets another period.
Simplified declaration
Some laws, such as the Radio Equipment Directive, allow a simplified EU declaration of conformity that ships with the product. It states that the product conforms to the law and gives the internet address where the full declaration can be read.
[Manufacturer name] hereby declares that the [type of radio equipment] is in compliance with Directive 2014/53/EU. The full text of the EU declaration of conformity is available at the following internet address: [Web address]
The full declaration must stay available at that address, so use a stable link you control.
UK: UKCA declaration
Products placed on the market in Great Britain use a UK Declaration of Conformity. It follows a similar structure, but it refers to UK legislation and UK designated standards instead of EU laws and harmonised standards. Check the current UK government guidance for your product before you rely on an EU declaration there.
The declaration is going digital
EU law is moving the declaration from paper to the web.
- Machinery: from 14 January 2027, the Machinery Regulation lets manufacturers give the web address or machine-readable code where the declaration can be accessed. A digital declaration must stay online for at least 10 years.
- Toys: from 1 August 2030, the Digital Product Passport replaces the toy declaration of conformity.
- Omnibus IV: on 9 June 2026, the Council and Parliament reached a provisional agreement that extends digital declarations across many product laws once it is formally adopted.
- ESPR: the Ecodesign for Sustainable Products Regulation lists the declaration of conformity among the compliance documents a Digital Product Passport can carry.
For the full picture, see our guide to the EU declaration of conformity.
Keep it with the passport
With Veribl, each product's declaration of conformity is kept with its Digital Product Passport, in signed versions that can't be changed and stay online for at least 10 years. It can also be published as a signed UN Transparency Protocol credential, so business partners and authorities can check it automatically.
See how Veribl publishes compliance documents on the Digital Product Passport trust page, or check where you stand with the ESPR and DPP requirements checklist.